Special Council Meeting




                                       26 February 2019













  Special Council Meeting Agenda

26 February 2019



Our Vision

Happy, healthy people sharing prosperity and knowledge from living sustainably and in harmony with our rural identity, thriving villages, productive and inspiring landscapes.


Our Mission

Leaders in delivering quality, innovative and community focused services today that make a difference for tomorrow.


Core Values

Community focused

Accessible, responsive (we’re here to help), can do attitude, communicative, empathetic.


Equitable, honest, ethical, transparent.


Listening, compassionate, open minded, understanding, patient.


Caring, enthusiastic, inspiring, accountable.


Creative, bold, challenging, flexible.


Partnering, building productive relationships, inclusive.







1.        Opening and Recognition of Traditional Custodians. 4

2.        Reading of Affirmation and Prayer. 4

3.        Apologies. 4

4.        Councillors Declarations of Interest/Conflict of Interest 4

5.        Organisational Excellence. 5

5.1     Hearing of Submissions. 5

6.        General Business. 15


 1.     Opening and Recognition of Traditional Custodians

I acknowledge the Traditional Owners of the land on which we are meeting, the Gunaikurnai People. I pay my respects to the Elders, past and present, and Elders of other communities who may be here today.



2.      Reading of Affirmation and Prayer

Cr Power will read the Councillors affirmation, being, ‘We now pause to reflect upon the solemn responsibilities conferred on us by the Parliament of Victoria through the Local Government Act (1989). 

We acknowledge that it is the responsibility of local government to ensure the peace, order and good governance of our Shire. 

We are to be responsible and accountable to our community here in Baw Baw Shire through good governance and leadership. 

Almighty God,

Give wisdom and understanding to the members of this Baw Baw Shire Council.

In all our deliberations help each of us to listen carefully, perceive the best course of action have courage to pursue it and grace to accomplish it.



3.      Apologies 



4.      Councillors Declarations of Interest/Conflict of Interest




  Special Council Meeting Agenda

26 February 2019


5.      Organisational Excellence

5.1       Hearing of Submissions

Governance Officer

Directorate:  Corporate and Community Services


Ward:          All


Appendix:     2 attachments



To provide Council with the opportunity to hear preliminary submissions received during the December Have Your Say process into the:

·    Council Plan review

·    Draft Annual Budget 2019 – 2020

·    Draft Long Term Financial Strategy and Long Term Infrastructure Plan.


That Council consider these community priorities and submissions received in future budget planning.



Key POINTS/Issues

·    Council advertised a ‘Have Your Say’ opportunity for the community to provide early input to annual Council Plan, Budget and Infrastructure planning.

·    The consultation was advertised via the Council website, social media and direct electronic mail to major community stakeholders.

·    Comments were invited from 8/11/18 – 20/12/18, and 116 submissions were received in response to the following questions:

o In your opinion, what are the top three priorities for our community and why? and

o A freeform space for any other comments 

·    25 submitters indicated that they would like to speak to their submission.

·    The considerations of these submissions is part of the public consultation process in preliminary consideration of the draft 2019/20 budget and prior to any formal consultation on the draft 2019/20 budget.

·    Those submitters who have expressed in their submission that they wish to be heard before Council will be provided the opportunity to speak to their submission for up to three minutes in accordance with the Council Community Participation Time Policy (Attachment 1).

·    A broad summary of the number and type of submissions is attached as attachment 2.


  Special Council Meeting Agenda

26 February 2019




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  Special Council Meeting Agenda

26 February 2019


  Special Council Meeting Agenda

26 February 2019


6.      General Business