Agenda

 

 

 

                                                       Council

 

 

 

                                          23 August 2017

 

 

To be held on Wednesday, 23 August 2017

commencing at 5.30pm

in the Trafalgar Council Chambers.

 

 

 

 

 

 

 

 

www.bawbawshire.vic.gov.au

 


  Council

Meeting Agenda - 23 August 2017

 

 

 

Our Vision

Happy, healthy people sharing prosperity and knowledge from living sustainably and in harmony with our rural identity, thriving villages, productive and inspiring landscapes.

Our Mission

Leaders in delivering quality, innovative and community focused services today that make a difference for tomorrow.

Core Values

Community focused

Accessible, responsive (we’re here to help), can do attitude, communicative, empathetic.

Integrity

Equitable, honest, ethical, transparent.

Respect

Listening, compassionate, open minded, understanding, patient.

Pride

Caring, enthusiastic, inspiring, accountable.

Innovation

Creative, bold, challenging, flexible.

Collaboration

Partnering, building productive relationships, inclusive.

 

 

 

 


Agenda

 

1.        Opening and Recognition of Traditional Custodians. 5

2.        Reading of Affirmation and Prayer. 5

3.        Apologies. 5

4.        Civic Ceremonies. 5

5.        Confirmation of Previous Meeting Minutes. 5

6.        Councillors Declarations of Interest/Conflict of Interest 5

7.        Meeting Closed To The Public: Release of Information to the Public. 5

8.        Community Participation Time. 6

8.1     Questions on Notice. 6

8.2     Submissions. 6

9.        Petitions. 7

10.     Vibrant Communities. 8

10.1  Planning Permit Application PLA0157/17 for the Use and Development of an Education Centre (Primary School) and Child Care Centre (Kindergarten) at 297 Copelands Road, Warragul 8

10.2  Reintroduction of the FReeZA Program.. 30

10.3  Tender Recommendation Report for Construction of Two Roundabouts in Mason Street, Warragul 38

10.4  Consideration of Sponsorship - August 2017. 45

10.5  Appointments to Arts and Cultural Advisory Committee. 83

11.     Thriving Economy. 86

11.1  Visit Baw Baw Peer Review Business Advisory Board Recommendations  86

12.     Safe and Sustainable Environments. 108

12.1  Domestic Animal Management Plan.. 108

12.2  Response to Petition - Hopetoun Road/ Princes Avenue Intersection.. 161

13.     Organisational Excellence. 172

13.1  Meeting Procedure Local Law Review.. 172

14.     Notices of Motion.. 210

15.     Committee and Delegates Reports. 211

16.     Assembly of Councillors. 212

16.1  Assembly of Councillors Report 212

17.     Mayoral Minute. 219

18.     General Business. 219

 


 

1.      Opening and Recognition of Traditional Custodians

I acknowledge the traditional custodians of the land on which we are meeting and pay my respects to their Elders both past and present.

 

2.      Reading of Affirmation and Prayer

Cr Gauci read the Councillors affirmation, being, ‘We now pause to reflect upon the solemn responsibilities conferred on us by the Parliament of Victoria through the Local Government Act (1989). 

We acknowledge that it is the responsibility of local government to ensure the peace, order and good governance of our Shire. 

We are to be responsible and accountable to our community here in Baw Baw Shire through good governance and leadership. 

Almighty God,

Give wisdom and understanding to the members of this Baw Baw Shire Council.

In all our deliberations help each of us to listen carefully, perceive the best course of action have courage to pursue it and grace to accomplish it.

Amen

3.      Apologies 

4.      Civic Ceremonies

A Civic Ceremony will be held to present the Certificate of Audit of the Baw Baw Municipal Emergency Management Plan to the Councillors.

The Certificate of Audit will be presented by representatives from the Victoria State Emergency Service.

5.      Confirmation of Previous Meeting Minutes

6.      Councillors Declarations of Interest/Conflict of Interest

7.      Meeting Closed To The Public: Release of Information to the Public

There will be no Confidential Council Meeting held. 

 

8.      Community Participation Time

8.1       Questions on Notice

 

8.2       Submissions

Any community member is welcome to comment or ask questions on any of the officer reports listed in this agenda if it has not been part of another hearing process.

 

Submitters will be given up to 3 minutes to speak on their submission.

 

 


  Council

Meeting Agenda - 23 August 2017

 

9.      Petitions

Nil Reports

 

 

 

 

 


  Council

Meeting Agenda - 23 August 2017

 

10.    Vibrant Communities

10.1    Planning Permit Application PLA0157/17 for the Use and Development of an Education Centre (Primary School) and Child Care Centre (Kindergarten) at 297 Copelands Road, Warragul

Coordinator Statutory Planning  

Directorate:  Planning and Economic Development

 

Ward:          Central

 

Appendix:     3 attachments

       

 

purpose

That Planning Permit Application PLA0157/17 for the Use and Development of an Educational Centre (Primary School) and Child Care Centre (Kindergarten) and associated works at 297 Copelands Road, Warragul be brought to Council for a decision.

REcommendation

That Council issue Planning Permit Application PLA0157/17 for the Use and Development of an Educational Centre (Primary School) and Child Care Centre (Kindergarten) and associated works at 297 Copelands Road, Warragul.

 

 

Key POINTS/Issues

·    The Catholic Education Office has identified that there is a requirement for a new primary school and child care centre to accommodate the new population growth that will occur with the northern release of residential land in Warragul.

·    Planning Permit PLA0005/16 (subdivision) has been amended to accommodate the school site to ensure compliance with the Warragul PSP.

·    The Education Centre will be developed in stages as a primary school with an expected 450 students at full capacity and 66 spaces in the Child Care Centre to be established in Stage 4.

·    A total of 189 car parking spaces provided within the site which is over the required 60 spaces by the Baw Baw Planning Scheme.

·    Primary schools are exempt from the development contribution levy. The early years centre is subject to the development contribution levy.

·    The proposal is generally in accordance with the Warragul Precinct Structure Plan.

Triple Bottom Line Implications

COMMUNITY IMPACT

·    The proposal will support Warragul’s population growth with the development of a new school within a growth area of the town.

·    The Catholic Education Office has identified Warragul and Drouin as important areas of growth the permit allows for the school to grow as the demand in the area grows.

·    The proposal is considered to be generally in accordance with the Warragul Precinct Structure Plan.

ENVIRONMENTAL IMPACT

The application will have a minimal impact on the environment. The proposal is within an identified growth area. The development of the subdivision which has been considered under the Warragul PSP has addressed the environmental impacts of the site.

FINANCIAL IMPACT

·    If the proposal were to be approved, the payment of the applicable Development Contribution Levy will be required for the Child Care Centre (Kindergarten).

·    Additional resources or financial cost will only be incurred should be the planning permit application be refused and the applicant sought a determination at the Victorian Civil and Administrative Tribunal (VCAT).

Consultation

No public notification was undertaken due to the requirements of Clause 37.07-13 (Urban Growth Zone) of the Scheme. Where an application which is generally in accordance with the precinct structure plan applying to the land is exempt from the notice requirements of section 52(1)(a), (b) and (d), the decision requirements of section 64(1), (2) and (3) and the review rights of section 82(1) of the Act.

Legal/Council Plan/Policy Impact

COUNCIL PLAN

This decision assists with the achievement of the key strategic objective as set out in the Council Plan 2017-2021:

Strategic Objective 1: Vibrant Communities

1.2 Managing Baw Baw’s growth and development.

CHARTER OF HUMAN RIGHTS AND RESPONSIBILITIES

This report has been reviewed under the Charter of Human Rights and Responsibilities and is considered compatible.

CONFLICT OF INTEREST DECLARATION

No officer involved in the preparation of this report has a disclosable interest.

 


  Council

Meeting Agenda - 23 August 2017

 

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  Council

Meeting Agenda - 23 August 2017

 

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  Council

Meeting Agenda - 23 August 2017

 

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  Council

Meeting Agenda - 23 August 2017

 

 

10.2    Reintroduction of the FReeZA Program

Community Development Officer

Directorate:  Planning and Economic Development

 

Ward:          All

 

Appendix:     1 attachment

       

 

purpose

To consider the reintroduction of the FReeZA Program and the provisions of youth services in Baw Baw Shire.

REcommendation

That Council:

1.   As a priority, instructs Officers to commence the review of the “Youth Charter”.

2.   Instructs Officers to ensure a funding application for the 2018/2019 FReeZA funding round is prepared and lodged at the appropriate time.

 

 

Key POINTS/Issues

·    At the 22 February 2017 Ordinary Council Meeting, Council resolved 

“That Council Officers prepare a report into the consideration reintroduction of the FReeZA Program that provides organised events for young people.

The report should include a cost benefit and detriment analysis if the Baw Baw Shire Council were to operate and manage the FReeZA Program internally and should include a reference to current FReeZA programs in the Gippsland region and opportunities for grant funding to supplement the program costs.”

·    The Reintroduction of FReeZA Program for ‘Youth Lead Advocacy and Events’ paper is provided as Attachment One.  This paper includes benchmarking with other local governments in Gippsland. 

·    headspace are the current provider of FReeZA services in Baw Baw Shire until 2018. 

·    Baw Baw Shire is unable to apply for funding to operate FReeZA until 2018/19.  Other grant funding sources have been investigated. 

·    The report has not considered a cost benefit and detriment analysis as Baw Baw Shire is unable to operate the FReeZA program currently. 

Triple Bottom Line Implications

COMMUNITY IMPACT

Benefits of FReeZA:

·    A Department of Health and Human Services review of FReeZA found that young people who had taken part in activities were more connected with their communities and peers, developed skills in planning and organising events, and became more self-confident. 

·    FReeZA programs are well supported by local communities who often contribute financial or in-kind support that equates to two or three times the amount of centrally provided funding.

·    From 2009 to 2015, FReeZA funding had benefited over 1,000 young people in Baw Baw to participate in different youth focused events and programs. (Please refer to attachment one for details)

ENVIRONMENTAL IMPACT

No environmental impacts have been identified. 

FINANCIAL IMPACT

Council will need to consider applying for grant funding under various grant programs as identified in Attachment One.

Consultation

·    Consultation has taken place with the FReeZA division at the Department of Health and Human Services.  Information regarding grant funding timelines was obtained, as well benchmarking for local governments across Gippsland. 

·    Discussions with headspace are ongoing, including how Baw Baw Shire can support the current FReeZA program (i.e. venue hire, event support) into the future.  

·    FReeZA funding requirements require a FReeZA Committee to operate in the municipality.  Due to significant staff changes at headspace, a Committee no longer operates in Baw Baw Shire.  headspace has tentative plans to publish an Expression of Interest for youth (ages 12-25) to be part of the FReeZA Committee in coming months. 

Legal/Council Plan/Policy Impact

COUNCIL PLAN

This report assists with the achievement of the key strategic objective as set out in the Council Plan 2017-2021:

Strategic Objective : Vibrant communities

 

1.4 Determine youth service provision to support youth in Baw Baw.

 

CHARTER OF HUMAN RIGHTS AND RESPONSIBILITIES

This report has been reviewed under the Charter of Human Rights and Responsibilities and is considered compatible.

LEGAL

Consideration will need to be given to the Commission for Children and Young People Act 2012 and implications under the Child Safe Policy.  

POLICY IMPACTS

The Baw Baw Youth Charter 2005 (revised addition 2008) needs to be revised to provide an updated policy foundation that reflects the youth needs.

CONFLICT OF INTEREST DECLARATION

No officer involved in the preparation of this report has a disclosable interest.


  Council

Meeting Agenda - 23 August 2017

 

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10.3    Tender Recommendation Report for Construction of Two Roundabouts in Mason Street, Warragul

Project Engineer

Directorate:  Community Assets

 

Ward:          Central

 

Appendix:     5 attachments

      

 

purpose

Recommendation to award a contract for Tender 21804CT  Construction of Two Roundabouts in Mason Street, Warragul; and

 

To advise Council on the outcome of the investigation on the options for the Williams/Mason Streets intersection in Warragul.

REcommendation

That Council:

1.   Accepts the tender submitted by Mad Cat Constructions (Vic) Pty Ltd (ABN  63 112 970 359) for Tender No. 21804CT  Construction of two roundabouts in Mason Street, Warragul for the total sum of  $728,689.50 (excluding GST); and

2.   Supports a small roundabout at Williams Street/Mason Street intersection in Warragul and authorises Council officers to finalise the design and to proceed with the tendering for its construction in the 2017/18 financial year. 

 

 

Key POINTS/Issues

·    Council at its meeting on 8 February 2017 authorised Council officers to proceed with the following works.

Ø Finalise designs and tender construction works for proposed roundabouts at Mason Street/Palmerston Street and Mason Street    and Albert Street intersections; 

Ø Mason Street widening works between Palmerston Street and Queen Street to be implemented in the 2017/18 financial year; and

Ø Investigate and report back to Council on the options for the Williams/Mason Streets intersection.

·    The tender 21804CT is for the construction of the two roundabouts at the following locations in Warragul as per the attached final design consistent with the Council resolution on 8 February 2017:

1. Mason Street / Albert Street intersection (Attachment 1)

2. Mason Street / Palmerston Street intersection (Attachment 2)

·    The tender recommendation report for tender 21804CT (Attachment 3) for the above works is also attached.

·    The above proposed works are the part of the traffic treatments proposed as part of wider Warragul Streetscape Works. The finalised design provides improved pedestrian safety and accessibility for affected property owners. Immediate affected property owners have been notified of the final design.

·      Council officers have also investigated the following options for the William Street/Mason Street Intersection as per the Council resolution on 8 February 2017.

1.   Threshold treatment on Williams Street

2.   Raised intersection

3.   A small mountable roundabout

                 

·    A small mountable roundabout to act as a traffic calming device is considered to be the most suitable option and is also supported by Project Reference Group. Immediate affected property owners have been advised and have no objection to the proposed works.

·    The proposed design for small mountable roundabout and Mason Street widening works between Palmerston Street and Queen Street are shown in Attachment 4.

·    Mason Street widening and a small roundabout at Williams Street/Mason Street intersection are planned to be delivered under a separate contract in the 2017/18 financial year subject to the Council resolution on the proposed roundabout at Mason Street/William Street intersection.

·    Mason Street asphalt resurfacing between Albert Street and Queen Street and Albert Street between Smith Street and Mason Street are also planned to be delivered along with the above proposed works.

 

Triple Bottom Line Implications

COMMUNITY IMPACT

·    The wider community will benefit from improved usability, amenity and attractiveness of the Warragul CBD Precinct, as a means of encouraging more people to visit, occupy and enjoy the public areas of the Warragul CBD.

ENVIRONMENTAL IMPACT

·    The construction of the proposed roundabout at Mason Street/Palmerston Street will require removing a single, mature English Elm located in the road reserve on the north-west corner of the intersection of Mason and Palmerston Streets (Attachment 1). The subject English Elm is located within the Heritage Overlay (HO88) and is subject to Tree Controls.

·    The construction of the proposed roundabout at Albert Street/Mason Street intersection will require removing one mature tree outside 61 Albert Street to allow for angle parking on the north side of Albert Street.

·    To offset the proposed tree removals, Council officers have identified suitable locations in Albert Street to plant several other large avenue trees. Council has also recently planted five new trees along Smith Street as part of the Warragul Streetscape Works.

·    An application for a planning permit for the removal of the elm tree impacted by the heritage overlay has been submitted to Council’s Planning Department.

 

FINANCIAL IMPACT

Description

Ledger

Amount

Allocated Budget (2017/18):

 

 

Albert Street/Mason Street Roundabout (Carry Over from 2016/17)

100550

$406,285.00

Mason Street/Palmerston Street Roundabout (Carry Over from 2016/17)

100552

$283,031.00

Mason Street Improvement works (widening, asphalt  resurfacing  and roundabout at Williams St Intersection)

100623

$250,000.00

Albert Street asphalt resurfacing between Smith Street and Mason Street Roundabout, Mason Street Asphalt resurfacing between Albert and Queen Street

100610

$100,000.00

Total funds available

 

$1,039,316.00

Utilisation of Funds

 

 

Preferred tender price for this Contract 21804CT Construction of two roundabouts in Mason Street, Warragul

 

$728,689.50

Allowance for separate works under various other contracts:

·      Public lighting improvements at Mason Street roundabouts  ($50,000)

·      Mason Street widening, asphalt resurfacing and small roundabout at Williams Street/Mason Street intersection ($250,000)

·      Contingencies allowance for latent conditions ($10,626.50)

 

$310,626.50

Total funds to be utilised

 

$1,039,316.50

Balance available

 

Nil

 

Consultation

·    Council is undertaking an extensive community consultation including discussions at Project Reference Group meetings, newsletters to the community, media releases, ‘Have Your Say’ framework through Council’s website, Customer Service counters, Facebook page and a project display at Palmerston Street kiosk.

·    Immediate affected property owners have been consulted and the designs have been amended to address their concerns.

Legal/Council Plan/Policy Impact

COUNCIL PLAN

This project assists with the achievement of the key strategic objective as set out in the Council Plan 2017-2021:

Strategic Objective 1: Vibrant Communities

1.1.2 Develop a coordinated approach to community hubs and precincts in the municipality Warragul and Drouin CBD improvement works.

CHARTER OF HUMAN RIGHTS AND RESPONSIBILITIES

This project has been reviewed under the Charter of Human Rights and Responsibilities and is considered compatible.

LEGAL

Legal risks associated with this project are being considered as a part of project development and delivery.

POLICY IMPACTS

Warragul Town Centre Urban Design Framework (May 2010), Station Precinct Master Plan (April 2010), Town Centre Master Plan (May 2011)

CONFLICT OF INTEREST DECLARATION

No officer involved in the preparation of this report has a disclosable interest.

 

 

 

 

 


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Meeting Agenda - 23 August 2017

 

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10.4    Consideration of Sponsorship - August 2017

Coordinator Strategic and Community Planning

Directorate:  Planning and Economic Development

 

Ward:          All

 

Appendix:     4 attachments

       

 

purpose

To consider two sponsorship applications submitted in July 2017 in accordance with the Community Funding Assistance Program guidelines.

REcommendation

That Council:

1.   Supports the sponsorship request for $500 from the Drouin Combined Churches Committee.

2.   Supports the sponsorship request for $5,000 from the Warragul Camera Club.

 

 

Key Issues

·        At its 11 May 2016 Ordinary Council Meeting, Council resolved to endorse the Community Funding Assistance Program document and launch the Program (Attachment One). The Community Funding Assistance Program included an event sponsorship category.

·        Two sponsorship applications were received during July 2017 from the:

Ø  Drouin Combined Churches Committee to facilitate the printing and delivery of the Drouin Carols by Candelight brochure (Attachment Two); and

Ø  Warragul Camera Club to proceed with the 2018 Warragul National Photographic Competition and Exhibition (Attachment Three).

·        The Drouin Combined Churches Committee have requested $500 to facilitate the printing and delivery of the Drouin Carols by Candelight brochure. 

·        The brochure is delivered to households in the Drouin area to notify them of the community event. 

·        The Warragul Camera Club have requested $5,000.  It is noted that the Warragul National Photographic Competition and Exhibition has increased in size and the Warragul Camera Club is moving towards self-sustainability. 

·        In 2017 the Warragul National Photographic Competition and Exhibition received almost 1,500 submissions.       

·        The Warragul Camera Club has been funded through Community Development Grants more than three times, making them ineligible to apply for that type of grant. 

·        The sponsorship category in the Community Funding Assistance Program does not exclude consideration of sponsorship applications where they have been funded more than three times; as a result the Warragul Camera Club can be considered.

·        The applications have been assessed under the Community Funding Assistance Program criteria (Attachment Four).

TRIPLEBOTTOMLINE IMPLICATIONS

COMMUNITY IMPACT

·        The determination of these applications will provide opportunity for seed funding for community events. 

·        Although not excluded in the sponsorship category of the Community Funding Assistance Policy, the Warragul Camera Club has been funded through Community Development Grants three times previously. 

ENVIRONMENTAL IMPACT

The determination of these applications does not have any identified environmental impacts. L

FINANCIAL IMPACT

·        The funding allocation for Sponsorship is allocated from the Community Development Grants budget of up to $300,000.

·        Community Development Grants closed on 18 August 2017 with applications decided in October. 

Consultation

Not applicable.

Legal/Council Plan/Policy Impact

COUNCIL PLAN

This program assists with the achievement of the key strategic objective as set out in the Council Plan 2017-2021:

Strategic Objective : Vibrant communities

 

CHARTER OF HUMAN RIGHTS AND RESPONSIBILITIES

This program has been reviewed under the Charter of Human Rights and Responsibilities and is considered compatible.

LEGAL

Successful applications for level two, three and four sponsorship are required to enter a sponsorship agreement to ensure funding is appropriately spent.

POLICY IMPACTS

The sponsorship applications have been assessed in accordance with the endorsed Community Financial Assistance Program.

CONFLICT OF INTEREST DECLARATION

No officer involved in the preparation of this report has a disclosable interest.


  Council

Meeting Agenda - 23 August 2017

 

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Meeting Agenda - 23 August 2017

 

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Meeting Agenda - 23 August 2017

 

 

10.5    Appointments to Arts and Cultural Advisory Committee

Cultural Development Officer

Directorate:  Planning and Economic Development

 

Ward:         

 

Appendix:     1 attachment

       

 

purpose

For Councillors to approve the nomination of six new members to the Council’s Arts and Cultural Advisory Committee

REcommendation

That Council approves the nominations of Dalene Salisbury, Sue Acheson, Kathie Olden, Kay Lancashire, Graham Duell and Wendy Olsen to the Baw Baw Shire Arts and Cultural Advisory Committee.  

  

 

 

Key POINTS/Issues

·    The Arts and Cultural Advisory Committee was established in 1997, and was ratified as an official advisory committee of the Baw Baw Shire Council in January 2002.  The Committee works in collaboration with Council’s Cultural Development Officer and Manager Arts, Culture and Events, to provide advice and recommendations to Council in relation matters pertaining to the arts, culture and community events, including actions required to ensure the implementation of the Council’s Arts and Cultural Policies and Strategic Plan

·    The Terms of Reference for the Committee state that membership should comprise of 10 independent community members with a Councillor (currently Cr J O’Donnell) who acts as the Chair.

·    A number of vacancies on the Advisory Committee has arisen over the last six months and the process for advertising and recruiting new members has been underway since March 2017.

Triple Bottom Line Implications

COMMUNITY IMPACT

·    The Committee provides broad community input and informed opinion to Council to achieve their goal of facilitating a rich arts and cultural environment for community health and wellbeing and enhances Baw Baw Shire’s reputation as a vibrant centre for arts and culture.

·    The Committee acts in an advocacy role for the arts in Baw Baw and provides two-way communication to and from Council. The Committee provides a direct and committed panel of people who can provide input to Council on matters pertaining to Arts and Culture in Baw Baw and is a conduit to increase the broader community understanding of Council’s Arts and Cultural Policies and strategies.

ENVIRONMENTAL IMPACT

·    There is no environmental impact

FINANCIAL IMPACT

·    There is no operating budget or capital budget impact. There is a small operating budget allocated to managing this Advisory Committee and this proposal adds no new cost.

 Consultation

·    Vacancies on the Committee were advertised publically via press ads, arts alliance newsletters and flyers distributed to local libraries and volunteer arts organisations.

·    The nominated individuals represent a diverse range of arts and cultural interests and stakeholder groups in Baw Baw Shire, they are Shire residents from a variety of wards and locations, including smaller towns, and they add value to complement the capacity of the Arts and Cultural Advisory Committee to offer advice to Council.

Legal/Council Plan/Policy Impact

COUNCIL PLAN

These appointments to the Arts and Cultural Advisory Committee assist with the achievement of the key strategic objective, as set out in the Council Plan 2017-2021:

Strategic Objective: 1 Vibrant Communities

1.3.7 Enhancing how Council works with the community to improve social inclusion, access and equity.

CHARTER OF HUMAN RIGHTS AND RESPONSIBILITIES

These appointments have been reviewed under the Charter of Human Rights and Responsibilities and are considered compatible.

LEGAL

·        There are no legal issues or impacts.

POLICY IMPACTS

·        These appointments are consistent with the terms of reference for Council Advisory Committees and Council’s Arts and Culture Policy.

CONFLICT OF INTEREST DECLARATION

No officer involved in the preparation of this report has a disclosable interest.


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Meeting Agenda - 23 August 2017

 

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11.    Thriving Economy

11.1    Visit Baw Baw Peer Review Business Advisory Board Recommendations

Business Development Officer

Directorate:  Planning and Economic Development

 

Ward:         

 

Appendix:     2 attachments

       

 

purpose

To present the findings of the Business Advisory Board’s (BAB) Tourism Subcommittee review of the Visit Baw Baw Peer Review and for Councillors to consider the recommendations made by the BAB and within the report. 

REcommendation

That Council:

1.   Note the concerns of the BAB Tourism Subcommittee with regard to the marketing of the Shire and the lack of research and data to support conclusions; and

2.   Support the recommendations of the BAB tourism subcommittee to support the recommendations in the peer review with the following amendment:

a.   That the existing Tourism Development Plan is to be abandoned;

3.   Requires the relevant actions from the Tourism Development Plan be incorporated into the new Economic Development Strategy when prepared in 2017/18 and this is done in consultation with the BAB Tourism Subcommittee.

4.   Abandons the Tourism Development Plan.

                                                            

 

Key POINTS/Issues

·    At its meeting on 9 August, Council provided an alternate resolution:

“That Council note the completion of the Peer Review and request the Baw Baw Business Advisory Board to provide comment and oversight on the proposed recommendations and for it to be bought back to the Council Meeting on 23 August 2017.”

 

·    The BAB Tourism Subcommittee was sent a copy of the Peer Review report and the Council report in order to provide oversite and comment back to Council.

·    The BAB’s recommendations are as follows:

o The Tourism Development Plan can be abandoned and the relevant actions included in the new Economic Development Strategy when it is developed in 2017/18 with the BAB Tourism Subcommittee to be consulted as to what the relevant actions are.

o Support the development of Destination Action Plans but need to understand further how other offerings throughout the Shire will be promoted incorporated.

o Suggest that if and when Destination Action Plans are completed that the regions are called Walhalla and Surrounds, Noojee and Surrounds and Yarragon and Surrounds and be clear about what “Surrounds” means.

o Agree that a closer alliance with Destination Gippsland is required.

o Want it noted that the report draws a number of conclusions that seem to be based in opinion and not researched data.

o Suggest that the budget to move forward with the recommendations in the report may be inadequate and a better understanding of budget requirements is needed.

·    There are two attachments included with this report. Attachment one is the Peer Review Report and Attachment two is the report from the BAB Tourism Subcommittee.

  

Triple Bottom Line Implications

COMMUNITY IMPACT

This project makes recommendations which may have flow on impacts both directly and indirectly to the business and tourism community in Baw Baw Shire. 

ENVIRONMENTAL IMPACT

There are no environmental impacts associated with this project.

FINANCIAL IMPACT

This project cost Council $10,000 for the consultant fees and if recommendations are implemented there will be on going costs to Council which will need to be determined.

Consultation

The Community engagement framework was not used for the purpose of this project however engagement with industry stakeholders was conducted as part of this project.

Legal/Council Plan/Policy Impact

COUNCIL PLAN

This Visit Baw Baw Peer Review project assists with the achievement of the key strategic objective as set out in the Council Plan 2017-2021:

Strategic Objective 2: Thriving Economy

2.1.1 Develop a Destination Tourism Campaign.

CHARTER OF HUMAN RIGHTS AND RESPONSIBILITIES

This Visit Baw Baw Peer Review will be considered under the Charter of Human Rights and Responsibilities. Amendments will be recommended to ensure compatibility if required.

LEGAL

There are no legal impacts associated with this report.

POLICY IMPACTS

There are no policy impacts associated with this report.

CONFLICT OF INTEREST DECLARATION

No officer involved in the preparation of this report has a disclosable interest.

 

 

 

 

 


  Council

Meeting Agenda - 23 August 2017

 

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  Council

Meeting Agenda - 23 August 2017

 

 

Comments on the Visit Baw Baw Peer Review Document from the Business Advisory Board Tourism Sub Committee

 

Background

It was requested on Friday 11th August that, on behalf of the BAB, Angela Betheras and Lee Richards (members of the BAB Tourism Sub-Committee) review the Peer Review on Tourism Marketing (July 2017) documentation and provide any comments to Council.

 

The following comments are provided from a meeting between Angela and Lee on Monday 14th August:

 

1.   It is understood and agreed that the existing Tourism Development Plan could be abandoned and key content and actions could be incorporated into the new Economic Development Strategy.  The Economic Development strategy is more complete and comprehensive strategy document which already incorporates a number of core inputs and direction for Tourism.

 

The actions from the Tourism Development Plan that are to be incorporated have not been highlighted as such in the documents provided. So, whilst we can agree in principle to the shift in documents to be used to implement strategies – the content still needs to be finalised and we suggest the action plans to be “incorporated” should be “run past” the BAB once they have been decided/articulated.

 

2.   In principle, we have no issue with developing tourism strategies using single attractions as drawcards.  However, we would like to see these strategies incorporate ways to encourage the spread of the value to other offerings/areas/towns.

 

The concentration of effort on 2 attractions on the outside borders of the Region will severely limit value for the rest of the region without any concerted effort or strategy to incorporate secondary attractions.

We are also concerned that the areas chosen for focus will also actively refer visitors to other attractions and destinations within the shire – this has not been a noticeable practice in the past.  Some incentive or strategy that encourages this behaviour should be considered in the implementation plans (along with how the destinations will deliver a (measureable) high quality product and level of service).

 

One of Baw Baw’s attractions is the diversity of offerings within the area – this is, of course, more difficult to market than a single attraction.  It is interesting to note that the examples provided as benchmarks – High Country and Great Ocean Road – also cover a group of attractions and towns – not just one single destination such as the Penguins on Phillip Island.

 

The selection of the specific targets – Walhalla, Noojee and surrounds (we assume this means Neerim??) and Yarragon as starting points makes sense.  We would also suggest both Walhalla and Yarragon include “and surrounds” to pick up secondary attractions/offerings nearby.

 

3.   We agree with the direction to develop a closer alliance and to work with/gain value from Destination Gippsland activity.

 

4.   It is agreed that the initial branding exercise that resulted in the Visit Baw Baw brand has needed to progress to the next stage to strengthen the marketing of the tourism offering. The proposed specific upgrades to the website appear to be sound.  Other options could also be considered with regards to social media interaction, accommodation availability – booking links for accommodation and attractions (which are currently in discussion).

 

5.   As a general comment on the report.  It is difficult to assess a number of the directions that have been based on a conclusion reached by the review process but the data/source has not been included in the report.

 

Broad generalised comments within the report without any back up data/source have had to be ignored in our current review of the document.  However, we would be most concerned if strategies were to be developed based on opinions that were not thoroughly supported by data/research/ statistically valid consumer surveys etc. The report does not include a list of how the conclusions were reached/who was interviewed/ how businesses were surveyed for quality of service/offering etc.  In short, we would like to understand the specific assessment process that led to many of the conclusions in the report. Could this be provided?   (we note that criteria was provided for product evaluation in the document).

 

For example: some of the conclusions that we believe need explanation/clarification:

“limited opening hours for some businesses remains an issue” (assume this applies to the suggested primary destinations??)

“the availability of accommodation is a limiting factor” (assume this applies to large scale options only as the current supply of smaller operators and AirBNB are not running at capacity)

“older businesses require a freshening up in service and presentation” (does this only apply to Yarragon?  We would argue it is an issue for many towns (Victoria wide!).  There are other comparative reports that do not stress this issue but raise the needs for better knowledge/information for tourists in town - for example the Destination Gippsland performance audit on Yarragon.

 

6.   The next steps for the actions from recommendations are to spend $20,000 in the first year on developing 2 destination plans, plus another $10,000 to $12,000 on each destination.

 

This is an insignificant budget to promote 2 separate destinations.

 

A better understanding of the budget impact and requirement to do the strategy justice is required.  It would appear the report is suggesting a considerable reliance on Destination Gippsland for funding.  The budget to implement this report’s recommendations along with the strategies already identified in the Economic Development Plan needs to be closely considered before finalising any action plans.

 

 

 

Copy provided to M.Grogan for distribution to BAB members.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


  Council

Meeting Agenda - 23 August 2017

 

12.    Safe and Sustainable Environments

12.1    Domestic Animal Management Plan

Compliance Coordinator  

Directorate:  Planning and Economic Development

 

Ward:          All

 

Appendix:     1 attachment

       

 

purpose

For Council to review the draft Domestic Animal Management Plan 2017 – 2021 prior to undertaking public consultation.

REcommendation

That Council:

1.   Endorses the Draft Domestic Animal Management Plan for public consultation;

2.   Undertake community consultation via Have Your Say commencing on 25th August  until the  22nd September 2017; and

3.   Instruct officers to undertake targeted consultation with key stakeholders as listed in the body of this report for feedback.   

Key POINTS/Issues

·        Pursuant to Section 68A of the Domestic Animals Act 1994, every council must prepare a Domestic Animal Management Plan (DAM Plan) at 4 yearly intervals, and undertake annual reviews. Baw Baw Shire Council’s DAM Plan will set the strategic direction for the Council’s animal management activities until 2021.

·        The Bureau of Animal Welfare requires that all councils provide their Domestic Animal Management Plans in a format specifically outlined in their guidelines.

Program services and initiatives in the Plan include:

Ø  Conduct training of authorised officers;

Ø  Promote and encourage responsible pet ownership;

Ø  Ensure compliance with Act and Regulations;

Ø  Minimise the potential for dogs and cats to create a nuisance;

Ø  Minimise the risk of dog attacks;

Ø  Encourage the registration and identification of dogs and cats;

Ø  Dangerous Dogs, Menacing Dogs and Restricted Breed Dogs;

Ø  Address over population and high euthanasia of dogs and cats;

Ø  Review existing orders made under the Act and Local Law;

Ø  Registration and audits of all Domestic Animal Businesses; and

Ø  Other matters - Planning for the future of the pound facility.

Ø  Responsible Pet Ownership: Supporting people who are experiencing homelessness

·        Focus areas for the 2017 – 2021 DAM Plan include:

Ø  Delivery of Council’s new animal pound

Ø  Investigating opportunities to reduce animal management costs to ratepayers

Ø  Delivery of a Pet Expo and Adoption Day, to encourage responsible pet ownership and promote local rescue / foster care groups and animal related businesses / stakeholders

·        The DAM Plan is required to be finalised and submitted to the Secretary by 3rd November 2017

·        The next stage of this project is to undertake community consultation via Have Your Say commencing on 25th August  until the  22nd September 2017, and undertake targeted consultation with key stakeholders including:

Ø  Local Veterinary Clinics;

Ø  Domestic Animal Business Owners;

Ø  84Y Agreement holders (rescue groups, foster care groups, etc)

Ø  Dogs Victoria;

Ø  Australian National Cats Inc;

Ø  Cats Victoria Inc.

Ø  Feline Control Council;

Ø  The Governing Council of the Cat Fancy Australia and Victoria Inc.

Ø  Warragul Dog Club

Ø  Mt Baw Baw Dog Sled Club

Triple Bottom Line Implications

COMMUNITY IMPACT

·     The development of a new DAM Plan will serve to:

Ø  Protect the community and the environment from feral and nuisance dogs and cats; and

Ø  Encourage responsible pet ownership; and

Ø  Reunite owners with their pets as quickly as possible; and

Ø  Deliver animal welfare services in accordance with community expectations.

ENVIRONMENTAL IMPACT

·     The purpose of the DAM Plan is to promote animal welfare, the responsible ownership of dogs and cats and the protection of the environment within Baw Baw Shire. 

FINANCIAL IMPACT

·     We will see several financial impacts as a result of the implementation of the DAM Plan. Many of the costs have already been factored in to Council’s annual budget, for example, staff training and development. It is expected that there will be costs associated with the following items:

Ø  New pound facility

Ø  Officer training and development

Ø  Pet expo and Adoption Day

Ø  Finalisation of off leash parks and relevant infrastructure. The introduction of any infrastructure would require budget consideration from Council. Expected costs are outlined below. These costs include installation, GST and are based on per unit price:

Þ      Bins - $561

Þ      Signage - $143

Þ      Fencing (black 1.2m high chain mesh fence with top rail) - $60 per metre

Þ      Bag dispenser - $143 and associated bag rolls - $31.90 per roll.

Ø  If fencing was installed, it is expected it would have a lifespan of 20 to 30 years and signage would have a lifespan of five to 10 years. Graffiti and/or other vandalism would reduce the lifespan of these assets.

Ø  Signage at some parks will need to be updated upon confirmation of permanent specific dogs off leash areas.

 

Consultation

·     A Best Practice Review of the Compliance Unit was undertaken in 2012, and while this is due for review, some of the findings in relation to the delivery of animal management services are still valid and have been considered in the development of the DAM Plan.

·     Internal consultation has been undertaken with the Compliance unit.

·     Consultation with stakeholders, including veterinary clinics and local animal rescue groups, has commenced and further consultation will occur through a Have Your Say campaign, and direct contact will be made with key stakeholders.

 

Legal/Council Plan/Policy Impact

COUNCIL PLAN

The DAM Plan assists with the achievement of the key strategic objective as set out in the Council Plan 2017-2021:

Strategic Objective 3: Safe and sustainable environments

 

3.1 Protecting and sustainably managing Baw Baw’s environment.

3.3 Community Safety and Protection

CHARTER OF HUMAN RIGHTS AND RESPONSIBILITIES

The DAM Plan has been reviewed under the Charter of Human Rights and Responsibilities and is considered compatible.

LEGAL

·        Under Section 68A of the Domestic Animals Act 1994, every Council must prepare a Domestic Animal Management Plan at 4 yearly intervals, and review these plans annually.

·        Council’s Orders, Local Laws, Council Policies and Procedures have been consulted and referenced in the development of the DAM Plan.

POLICY IMPACTS

·     The DAM Plan will incorporate the review of relevant Orders that have been introduced pursuant to Section 26 of the Domestic Animals Act 1994.

·     The implementation of the DAM Plan enables Council to monitor the progress of actions, the effectiveness of current policies and Orders, and to investigate and implement further improvements to promote and facilitate responsible animal management programs on a regular basis.

CONFLICT OF INTEREST DECLARATION

No officer involved in the preparation of this report has a disclosable interest.

 


  Council

Meeting Agenda - 23 August 2017

 

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  Council

Meeting Agenda - 23 August 2017

 

 

12.2    Response to Petition - Hopetoun Road/ Princes Avenue Intersection

Team Leader Infrastructure Planning & Growth

Directorate:  Community Assets

 

Ward:          West

 

Appendix:     4 attachments

       

 

purpose

To respond to a petition tabled at the Council meeting held on 24 May 2017 requesting the installation of ‘Keep Clear’ road marking at the intersection of Hopetoun Road and Princes Avenue, Drouin.

REcommendation

That Council:

1.   Note outcome of traffic investigations carried out by Council Officers into this matter;

2.   Does not proceed with the installation of ‘Keep Clear’ road marking on Hopetoun Road and Princes Avenue, Drouin; and

3.   Advise the lead petitioner of Council’s decision.

 

Key POINTS/Issues

·        Council at its meeting on the 24 May 2017 tabled a petition signed by
16 signatories expressing their concern that drivers were blocking the entrance to Hopetoun Road from Princes Avenue at peak times and requested ‘Keep Clear’ road marking.

·        The petition was moved by Cr Cook and seconded by Cr Goss requesting that a report be brought back to Council on this matter.

·        In response to the petitioners concerns, Council officers have undertaken traffic investigations and made following observations.

Ø Hopetoun Road is categorised as a Local Urban Road with a speed limit of 60km/h connecting Princes Way to Green Valley Drive over a distance of 2.2 km. Princes Avenue is also classified as Local Road with a  speed limit of 50km/h and is a no through road.

Ø A seven day traffic survey undertaken in June 2017 revealed an average daily traffic volume of 2,830 vehicles per day on Hopetoun Road and only 128 vehicles per day on Princes Avenue (approximately 4% of the traffic volume on Hopetoun Road).

Ø Visual observations by Council officers during peak times indicate that traffic does not usually queue up along the Princes Avenue. The peak period observed was 33 movements in and out of Princes Avenue on 21 June between 3.30pm-5-30pm. Refer to the attachments 2 and 3 for traffic observation results for both morning (8-10am) and afternoon peak times (3.30-5.30pm) for two days - 20 June and 21 June 2017.

Ø Additional surveys were undertaken on 26 July and 3 August 2017 to capture the extended morning peak between 6am-8.30am (refer attachment 4). It was observed that queue of traffic along Hopetoun Road was generally not delayed more than 40 seconds during the survey period and there was less traffic in and out of Princes Avenue than the earlier June surveys. 

Ø Although there is a high volume of traffic along Hopetoun Road, no major issue with traffic flow or congestion was observed along Princes Avenue.

Ø Furthermore, it was noted that if ‘Keep Clear’ road markings were to be installed on Hopetoun Road only one vehicle would be able to queue at a time to exit from Hopetoun Road into Princes Way. This is due to proximity of Princes Avenue to the intersection of Hopetoun Road and Princes Way and would result in longer vehicles such as buses (which are 12.5m) and trucks to still queue in front of the Princes Avenue.

Ø VicRoads Crash Stats Database reveals that in the past five years there has been no recorded crash at the intersection of Hopetoun Road and Princes Avenue.

·        The review of Australian Standards for general use ‘Keep Clear’ road markings (AS 1742.2—2009) revealed the following:

“A KEEP CLEAR marking, when used to control the blocking of entrances and exits at side streets or property access points by queued traffic, shall only be used in the following situations:

(a) To allow emergency vehicle access from its depot or station.

(b) Where a blockage would create a safety problem elsewhere in the system, e.g. vehicles stopping to turn right into a driveway causing a blockage at a nearby intersection.

The marking shall not be used primarily for the purpose of facilitating access/egress to a side street or driveway.”

·        As the requested installation of ‘Keep Clear’ road marking is mainly to facilitate access/ egress from Princes Avenue into Hopetoun Road, the installation of ‘Keep Clear’ road marking is considered inappropriate as per the Australian Standards.

Triple Bottom Line Implications

COMMUNITY IMPACT

The installation of ‘Keep Clear’ road markings on Hopetoun Road at Princes Avenue is likely to increase traffic congestion along Hopetoun Road between Princes Way and Buln Buln Road creating unsafe traffic situation along the busy Hopetoun Road.

ENVIRONMENTAL IMPACT

There are no environmental impacts associated with this proposal.  

FINANCIAL IMPACT

As ‘Keep Clear’ road marking is not proposed at this time, no financial impact is anticipated at this stage.

Consultation

Council officers have consulted with the lead petitioner and provided an update in regards to findings of engineering investigations in this matter.

Legal/Council Plan/Policy Impact

COUNCIL PLAN

The recommendations are in accordance with the key strategic objective as set out in the Council Plan 2017-2021:

Strategic Objective 3: Safe and Sustainable Environments

3.2 Efficient roads, transport and parking

3.3 Community safety and protection

CHARTER OF HUMAN RIGHTS AND RESPONSIBILITIES

This report has been reviewed under the Charter of Human Rights and Responsibilities and is considered compatible.

LEGAL

There are no legal implications from this report. 

POLICY IMPACTS

There are no policy implications from this report. 

CONFLICT OF INTEREST DECLARATION

No officer involved in the preparation of this report has a disclosable interest.

 

 

 

 


  Council

Meeting Agenda - 23 August 2017

 

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Meeting Agenda - 23 August 2017

 

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Meeting Agenda - 23 August 2017

 

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Meeting Agenda - 23 August 2017

 

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  Council

Meeting Agenda - 23 August 2017

 

13.    Organisational Excellence

13.1    Meeting Procedure Local Law Review

Governance Advisor

Directorate:  Corporate and Community Services

 

Ward:          ALL

 

Appendix:     1 attachment

       

 

purpose

For Council to consider the review undertaken of the Meeting Procedure Local Law.

REcommendation

That Council:

 

a) Notes the Draft Meeting Procedure Local Law 2017 and invites public submissions under section 223 of The Local Government Act 1989 for community feedback open for a period of 28 days from Thursday 24 August to 21 September 2017 inviting both written and verbal submissions;

 

b) Authorise Officers to give notice in the Government Gazette and a public notice stating the purpose and general purport of the proposed local law and ensure draft copies are available for public inspection at Council offices;

 

c) Present back to Council a final Meeting Procedure Local Law after community consultation and finalisation has been made along with Council’s Community Participation Time Policy. 

 

 

Key POINTS/Issues

·    Under section 91 and Part 5, Section 111 of The Local Government Act 1989, Councils must have a Meeting Procedure Local Law to govern and regulate the proceedings and functions of Council Meetings (Ordinary, Special and Confidential) as well as other Committees of Council and Advisory Committees.

·    Its function is also to ensure the peace, order and good governance of the municipal district of the Baw Baw Shire Council.  

·    All amendments that are made or suggested have been reviewed by Macquarie Local Government Lawyers with proposed changes approved.

·    As the Meeting Procedure is a Local Law, there are particular procedures for making a Local Law that must be undertaken under section 119 of The Local Government Act 1989, which need to be undertaken prior to and post adoption. In the main these include giving notice in the Government Gazette and ensuring that a copy is sent to the Minister for Local Government.

TRIPLEBOTTOMLINE IMPLICATIONS

Financial Impact

There are no major financial implications to reviewing the Meeting Procedure Local Law.

Environmental Impact

There are no environmental implications relating to the review of the Meeting Procedure Local Law.

Community Impact                       

The community will be engaged and advised of changes to the Meeting Procedure Local Law via Council’s communication streams and the implications that this will have on changes to the Community Participation Time Policy.

Consultation

The Community will have the opportunity to provide input and suggestions to the Meeting Procedure Local Law and make submissions under Section 223 of The Local Government Act 1989.

Legal/Council Plan/Policy Impact

COUNCIL PLAN

This Report assists with the achievement of the key strategic objective as set out in the Council Plan 2017-2021:

Strategic Objective 4. Organisational Excellence

4.2 Positive Leadership, advocacy and decision making around shared goals.

CHARTER OF HUMAN RIGHTS AND RESPONSIBILITIES

This report has been reviewed under the Charter of Human Rights and Responsibilities and is considered compatible.

LEGAL

As this a Local Law, the Meeting Procedure Local Law will comply with The Local Government Act 1989 and requirements under section 223, and section 119 relating to the Procedure for making a Local Law and requirements under this.

POLICY IMPACTS

The Local Law changes will have implications to the Community Participation Time Policy which will be reviewed in tandem with this once changes are determined, and will have a strong correlation to the protocols around Livestreaming of Council Meetings.

CONFLICT OF INTEREST DECLARATION

No officer involved in the preparation of this report has a disclosable interest.

 


  Council

Meeting Agenda - 23 August 2017

 

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  Council

Meeting Agenda - 23 August 2017

 

14.    Notices of Motion

Nil Reports

 

 

 


15.    Committee and Delegates Reports


  Council

Meeting Agenda - 23 August 2017

 

16.    Assembly of Councillors

16.1    Assembly of Councillors Report

Governance Advisor

Directorate:  Corporate and Community Services

 

Ward:          All

 

Appendix:     4 attachments

       

 

purpose

To present the written records of Assemblies of Councillors that have occurred.

REcommendation

That Council receives and notes the Assembly of Councillors records tabled for the period from Friday 4 August – Friday 18 August, and an Assembly of Councillors record tabled on Tuesday 11 July 2017.

 

Key POINTS/Issues

The Local Government Act 1989 requires that the written record of an assembly of councillors be, as soon as practicable, reported at an ordinary meeting of the Council and incorporated into the minutes of that meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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17.    Mayoral Minute

 

18.    General Business


  Council

Meeting Agenda - 23 August 2017